VAULT365 is a Document Management System for SharePoint On Premises or O365

Search Driven, Security Driven, Scalable and deployed with Powershell CSOM

Proven successful in some enterprise companies

Implementation in 2 weeks and fixed price
Architecture
We deliver 3 data-models out of the box and these data models provides the architecture.
 
Data-model 1:
If the total size of all documents (in the past and the future) is less as 200 Gb (limitations site collection), this is the best solution. Every company entity (Country, Department, Region etc.) will get his own document container. The maximum amount of entities in this Data-model is 50 (limitations Search results).

Advantages:
- No Content Type Hub required;
- Only 1 Site Collection required.

Disadvatages:
- Maximum of 200 Gb total storage;
- Maximum of 50 Entities.

 

 
Data-model 2:
If the total size of all documents (in the past and the future) is more as 200 Gb, your architecture needs more site collections. Every Company Entity (Country, Department, Region etc.) will get his own site collection and every site collection has his own Entity document container. The maximum amount of Entities in this Data-model is 25 (maybe more, but it will be better to go for Data-model 3). If a site collection will be full (200 Gb), it's easy to create a new one (scalable).

Advantages:
- Scalable, so no maximum amount of storage (Maximum in O365 is 1Tb totally);

Disadvatages:
- Content Type Hub required;
- Maximum of 25 Entities.

 

 
Data-model 3:
If the total size of all documents (in the past and the future) is more as 200 Gb, your architecture needs more site collections. Every entity group (Country, Region, sub cmpany etc.) will get his own site collection. Every site collection has his own associated Entities and every Entity has his own document container. The maximum amount of Entity groups in this Data-model is 25, but the maximum amount of Entities is unrestricted. If a site collection will be full (200 Gb), it's easy to create a new one (scalable).

Advantages:
- Scalable, so no maximum amount of storage (Maximum in O365 is 1Tb totally);
- No maximum amount of Entities

Disadvatages:
- Content Type Hub required;
- Maximum of 25 Entity groups.

 
test
test
test
Products
 
VAULT365 for O365 NA The Application runs in the cloud (O365) and all your documents too. An O365 tenant is inclusive 1 Tb web space, so that's a limit for your document storage. Deployment and services can be done from our head quarters, so the cheapest solution.
NA = no approvals. In this case, you don't need Nintex Workflows.
 
VAULT365 for O365 WA The Application runs in the cloud (O365) and all your documents too. An O365 tenant is inclusive 1 Tb web space, so that's a limit for your document storage. Deployment and services can be done from our head quarters.
WA = with approvals. In this case, you have to buy Nintex workflows by yourself.
 
VAULT365 for SharePoint OnPrem NA The Application runs on your On Premises SharePoint environment and all your documents too. Deployment and services can be done from our head quarters, if a VPN connection is available. Otherwise we have to travel.
NA = no approvals. In this case, you don't need Nintex Workflows.
 
VAULT365 for SharePoint OnPrem WA The Application runs on your On Premises SharePoint environment and all your documents too. Deployment and services can be done from our head quarters, if a VPN connection is available. Otherwise we have to travel.
WA = with approvals. In this case, you have to buy Nintex workflows by yourself.
 
VAULT365 for Hybrid NA The Application runs both in the cloud (Search Center) and on your On Premises SharePoint environment (Document Storage). Deployment and services can be done from our head quarters, if a VPN connection is available. Otherwise we have to travel.
NA = no approvals. In this case, you don't need Nintex Workflows.
 
VAULT365 for Hybrid WA The Application runs both in the cloud (Search Center) and on your On Premises SharePoint environment (Document Storage). Deployment and services can be done from our head quarters, if a VPN connection is available. Otherwise we have to travel.
WA = with approvals. In this case, you have to buy Nintex workflows by yourself.
 
References
 

2017
Manufacturer Industry
About 30.000 employees
140 countries
1 language
12 Content types

This company required a DMS for monthly uploading of sales reports to seperate storage containers.
They choose for VAULT365 OnPrem WA.
At the moment, we are working for them on an investment application with the same architecture and navigation.
The language of the application in English.
 

2017
Government Institute
About 50.000 employees
1 country
4 language (English, Dutch, French, German)
55 Content types

This company required a DMS for all documents that this institution wanted to save with public, read, restricted and confidential access. 65.000 documents from the past had to be migrated. In the future, this number will grow very quick.
They choose for VAULT365 for Hybrid (SP2016 and O365).
At the moment, we are migrating the 65.000 documents.
The languages of the application were English, French, Dutch, German.
 
Prices (examples)
 
VAULT365 for O365 NA Deployment from our HQ:
Licence first year:
Total fixed price first year:

Yearly license from second year:
$   6000,-
$   5000,-
$ 11.000,-

$   5000,-
 
VAULT365 for O365 WA Deployment from our HQ:
Creating Approval workflow:
Licence first year:
Total fixed price first year:

Yearly license from second year:
$   6000,-
$   5000,- (estimate)
$   6000,-
$ 17.000,-

$   6000,-
 
VAULT365 for SharePoint OnPrem NA with VPN available
OR
VAULT365 for Hybrid NA with VPN Available
Deployment from our HQ (VPN):
Licence first year:
Total fixed price first year:

Yearly license from second year:
$   6000,-
$   5000,-
$ 11.000,-

$   5000,-
 
VAULT365 for SharePoint OnPrem NA without VPN available
OR
VAULT365 for Hybrid NA without VPN Available
Deployment on site:
2 weeks consultancy abroad:
Licence first year:
Total fixed price first year:

Yearly license from second year:
$   6000,-
$   5000,- (estimate)
$   5000,-
$ 16.000,-

$   5000,-
 
VAULT365 for SharePoint OnPrem WA with VPN available
OR
VAULT365 for Hybrid WA with VPN Available
Deployment from our HQ (VPN):
Creating Approval workflow:
Licence first year:
Total fixed price first year:

Yearly license from second year:
$   6000,-
$   5000,- (estimate)
$   6000,-
$ 17.000,-

$   6000,-
 
VAULT365 for SharePoint OnPrem WA without VPN available
OR
VAULT365 for Hybrid WA without VPN Available
Deployment on site:
Creating Approval workflow:
2 weeks consultancy abroad:
Licence first year:
Total fixed price first year:

Yearly license from second year:
$   6000,-
$   5000,- (estimate)
$   5000,- (estimate)
$   6000,-

$ 22.000,-

$   6000,-
 
Service
 

VAULT365 for O365 NA

-Deployment;
-Deployment updates;
-SLA by O365;
-Backups by O365;
-Repairs;
-Request for change ($ 100,- p.h.);
-Helpdesk: Ticket system;
-Notice period after first year: 1 month.
 
VAULT365 for O365 WA -Deployment;
-Deployment updates;
-SLA by O365;
-Backups by O365;
-Repairs;
-Request for change ($ 100,- p.h.);
-Helpdesk: Ticket system;
-Notice period after first year: 1 month.
 
VAULT365 for SharePoint OnPrem NA with VPN available
OR
VAULT365 for Hybrid NA with VPN Available
-Deployment;
-Deployment updates;
-SLA by your server manager;
-Backups by your server manager;
-Repairs;
-Request for change ($ 100,- p.h.);
-Helpdesk: Ticket system;
-Notice period after first year: 1 month.
 
VAULT365 for SharePoint OnPrem NA without VPN available
OR
VAULT365 for Hybrid NA without VPN Available
-Deployment;
-Deployment updates;
-SLA by your server manager;
-Backups by your server manager;
-Repairs;
-Request for change ($ 100,- p.h.);
-Helpdesk: Ticket system;
-Notice period after first year: 1 month.
 
VAULT365 for SharePoint OnPrem WA with VPN available
OR
VAULT365 for Hybrid WA with VPN Available
-Deployment;
-Deployment updates;
-SLA by your server manager;
-Backups by your server manager;
-Repairs;
-Request for change ($ 100,- p.h.);
-Helpdesk: Ticket system;
-Notice period after first year: 1 month.
 
VAULT365 for SharePoint OnPrem WA without VPN available
OR
VAULT365 for Hybrid WA without VPN Available
-Deployment;
-Deployment updates;
-SLA by your server manager;
-Backups by your server manager;
-Repairs;
-Request for change ($ 100,- p.h.);
-Helpdesk: Ticket system;
-Notice period after first year: 1 month.
 
test
test
About VAULT365
CEO Theo de Groot did 2 big "Document Management System" projects in 2017 for Enterprise companies. De projects were almost the same and were deployed with Powershell (CSOM). His roles in the projects were Architect, Developer and Functional Consultant.

Projects 2017:
- Big manufacturer, working in 140 countries with about 30.000 employees. The product was VAULT365 for SharePoint On Premises with Approvals;
- Government institute in an European country, with about 50.000 employees and 4 languages. The product was VAULT365 for Hybrid (SP2016 and O365) without Approvals.

The clients were very happy with the solution and deployment was very easy. Everything in the complete application is rolled out from 4 excel sheets with data (site columns, content types, entities, libraries).

Theo was thinking:"If it is that easy to deploy a search driven, security driven and scalable DMS, I will make a product of it and will put it on the market....". And here it is....!
Contact
VAULT365 is a label of Birdday v.o.f.

Headquarters:
Dorpsweg
4122GH
Zijderveld
The Netherlands
Europe

Tel: 0031 6 38069564
info@3g-online.nl
IBAN Bank: NL45 KNAB 0208 0044 40 to "Birdday"
test
Looking for partners

One of the big advantages of IT, is that we can communicate, deploy and service to every place around the world. Selling VAULT365 around the world is bigger problem, because we do not know anything about local markets, cultures and laws. That's why we need a world wide partner network.

What kind of companies do we need:
- Companies with SharePoint and O365 clients;
- Companies with Marketing and Sales expertise;
- Companies that are able to communicate with us in English or German or Dutch.

The fee is based on the yearly licence costs of each client.